Utility Clerk – OMJ Reference # 3869177
NATURE OF WORK:
This is clerical work in managing the Municipal Utilities Office. Work of this class involves responsibility for planning, directing and coordinating with other municipal fiscal organizations. The activities of clerical and professional personnel engaged in issuing utility bills receiving and account for collections of utility bills. Utility bills include water, sewer and refuse collection.
GENERAL OFFICE WORK INCLUDES:
Preparing deposits each day for all monies received through the utility office. Keeping a running account of all money received for EMS, Zoning, Police, Fire/Rescue, Recreation departments and any miscellaneous collections. Daily distribution list to Water Department dealing with phone calls and requests from the public on a daily basis.
TYPICAL TASKS/ RESPONSIBILITIES:
Receiving all payments (cash, checks, credit cards, ACH) for utility accounts and all other monies due to the city (except Auditor and Income Tax Receipts). Processes payments in the computer; daily posting to all accounts in the computer. Balance receipts and makes deposits daily.
Processing billing by keeping the meter books in order and ready for future meter readings.
Daily changes of ownership, which would involve setting up new owners and final readings for previous owners. New owners and new renters require filling out service contract and deposits (if applicable).
Enter meter readings into computer and review variance report to show any type of unusual usage. Report unusual usage to water department for re-reads on a daily distribution report. Prepares and verifies trial reports for billings. Email batch file to outside vendor for billing. Review accounts for refuse collection and remit pay requests to Auditor for payment. Handling customer complaints regarding rates, leaks, high usage readings, sewer deductions, final readings, new services and any other questions that might be asked and forwarding the problems or questions to the appropriate department. All paperwork regarding tapping fees for new services. Assigning new addresses to properties for buildings permits and utility services. Sending out miscellaneous invoices and the collection of them. Record keeping regarding Van Wert Co., Allen Co., and Allen Water District assessments and distribution.
NORMAL EMPLOYMENT STANDARDS:
High school diploma or GED equivalent.
At least two (2) years’ experience in office procedures and/or office management, preference will be given to those with accounts receivable, municipal government and records management experience.
REQUIRED KNOWLEDGE, ABILITIES, AND SKILLS:
Advanced computer operation and knowledge for data entry and basic accounting. Able to coordinate work with other city personnel. Ability to express ideas clearly and concisely, orally and in writing. Must have exceptional interpersonal skills and ability to establish and maintain relationship with city officials, supervisory staff, fellow city employees, and the general public. Must be able to multi-task with constant interruptions.
Must pass a physical and psychological examination prescribed by the City of Delphos upon request of the Safety/Service Director prior to appointment in this classification. A comprehensive background check will be conducted. Must possess a valid Motor Vehicle License issued by the Ohio Bureau of Motor Vehicles. Must be bondable.
Maintenance Employee – OMJ Reference #3869205
NATURE OF WORK:
This is manual work in the performance of unskilled and skilled tasks and of physically demanding nature. This position requires working in adverse weather conditions and non-scheduled hours on a call-in or on call basis.
Work of this class involves responsibility for performing manual work which can require a high degree of manipulated skills, for which previous experience is useful in doing an effective job. Many employees work as a member of a crew, under immediate supervision, but as work experience is gained, some employees will be assigned more difficult tasks to be performed independently. In some cases, this class of work includes on-the-job training tasks which may prepare the employee for high level semi-skilled and skills types of work. Work is reviewed for the extent to which the employee contributes to the total effort of a crew or unit engaged in completing assigned tasks.
- Cleans sidewalks, curbs and gutters, and loads sweepings, paper, glass, caps, bottles, leaves, nails and similar dirt and rubbish, and disposes of same. Participates in general snow removal and mows weeds.
- As a member of the sanitary and storm collection system cleaning crew, helps set rigs, shovels debris, loads and removes equipment from truck. Assists operation. Must be able to remove inlet grates and manhole covers.
- As a member of a street patching crew, prepares chuckholes and depressions, rakes asphalt, rolls or tamps asphalt and drive dump truck.
- Operates jackhammer to break up paving materials, participates with a concrete crew in setting forms and pouring concrete, occasionally operates equipment as necessary to balance work load or on a training basis.
- Shovels and spreads gravel, sets up barricades, flags traffic, removes materials with pick and shovel.
- Performs other related work as required.
- Will learn with time and through training to operate heavy equipment engaged in public work or utilities construction, including grades, backhoes, heavy front-end loaders, heavy rollers and similarly heavy or complex equipment or trucks, etc. Learn maintenance and repair activities on all equipment.
- Water distribution work - make water taps in water mains, to supply water services to homes. Repair or replace waterlines, fix water leaks on water mains, service lines, fire hydrants.
- Sewer and collection work - repair and replace sewer lines, repair and replace catch basins.
NORMAL EMPLOYMENT STANDARDS:
- High School Diploma or equivalent.
- One year of laboring experience or other experience as necessary to develop mature judgment; or an equivalent combination of training and experience.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:
- Some knowledge of maintenance and construction hand and power tools, equipment and safe practices.
- Some knowledge of the precautions necessary to work safely with and around automotive and public works equipment.
- Ability to understand and follow specific oral and/or written instructions.
- Physical strength and agility sufficient to do strenuous manual labor, for extended periods and under adverse weather conditions.
- Must pass a physical examination prescribed by the City of Delphos, prior to appointment in this classification.
Must possess a valid motor vehicle operator’s license issued by the Ohio Bureau of Motor Vehicles and receive certification of a CDL to city specifications within one year of hire. Must be willing to carry a cell phone.
Code Enforcement Officer – OMJ Reference # 3869247
CODE ENFORCEMENT OFFICER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Under general supervision, performs a variety of technical duties in support of the City’s local code enforcement program; monitors and enforces a variety of applicable ordinances, codes, and regulations related to zoning, land use, nuisance housing, building codes, health and safety, blight, graffiti, water waste, and other matters of public concern; and serves as a resource and provides information on City regulations to property owners, residents, businesses, the general public, and other City departments and divisions.
- Receive and respond to citizen complaints and reports from other agencies and departments on alleged violations of City zoning and related municipal codes and ordinances; interview complainant and witnesses; conduct investigations and provide recommendations for resolution.
- Conduct field investigations; inspect properties for violations; attempt to make contact at the residence or business in order to resolve violation; issue and post warning notices, notices of violation, corrective notices, orders to comply, and related documentation for code violations; schedule and perform all follow-up functions to ensure compliance with appropriate codes and ordinances; issue administrative and parking citations and notices of violation as necessary.
- Prepare evidence in support of legal actions taken by the City; appear in court as necessary; testify at hearings and in court proceedings as required.
- Maintain accurate documentation and case files on all investigations, inspections, enforcement actions, and other job-related activities including accurate and detailed information regarding code enforcement activity to substantiate violations; draw diagrams and illustrations and take photographs.
- Patrol assigned area in a City vehicle to identify and evaluate problem areas and/or ordinance violations; determine proper method to resolve violations.
- Attend meetings and serve as a resource to other City departments, divisions, the general public, and outside agencies in the enforcement of zoning regulations; provide research and documentation for meetings; interpret and explain municipal codes and ordinances to members of the general public, contractors, business owners, and other interested groups in the field, over the counter, and on the telephone.
- Enter, process, and acquire data relative to complaints, inspection sites, and effective code enforcement; research complaints.
- Supervise some of the work of community service workers, or volunteers engaged in community clean-up and preservation activities; determine locations and type of work to be performed.
- Locate vacant residences and businesses; secure buildings with proper materials as necessary; post the property as necessary; check vacant buildings regularly for transient activity, graffiti, and other forms of vandalism.
- May assist in researching, drafting, and rewriting municipal codes; participate in the development of forms and processes utilized to address various issues.
HS Diploma or GED Equivalent supplemented by specialized training and/or college level coursework in criminal justice, public administration, business administration, or other related field.
One year of work experience involving a high level of public contact including some
experience dealing with the public in an enforcement, inspection, investigation, or customer service capacity. Experience that includes the enforcement of municipal codes is highly desirable.
LICENSE OR CERTIFICATE:
Possession of an appropriate, valid driver’s license.
Completion of New Code Officer Academy through Ohio Code Enforcement Officials Association.
Apply: Visit www.OhioMeansJobs.com and search by reference number.